Appointy vs Calendly
Choosing between Appointy and Calendly for your tutoring business? This 2026 comparison breaks down features, pricing, and real user experiences to help you decide.
Appointy
Calendly
Independent comparison based on features, pricing, and user reviews
Quick Answer
Appointy vs Calendly in 2026
Appointy and Calendly are both tutoring management platforms with different strengths. Appointy excels at excellent distribution channels (reserve with google, facebook/instagram booking buttons), while Calendly is stronger for best-in-class appointment booking — eliminates scheduling back-and-forth. Your choice depends on whether you prioritize scheduling flexibility, billing integration, or specific features for your tutoring business.
Based on feature comparison, pricing data, and verified user reviews
Overview of Appointy and Calendly
What is Appointy?
Web-based appointment scheduling software platform that helps small and medium-sized businesses automate appointment booking, streamline client management, staff scheduling, and marketing operations.
What is Calendly?
Cloud-based scheduling automation software that eliminates back-and-forth booking emails. Founded in 2013, valued at $3 billion, used by millions. Excellent at appointment scheduling — but not designed for tutoring business operations.
TLDR (summary)
Appointy and Calendly are both tutoring management platforms. Appointy is known for excellent distribution channels (reserve with google, facebook/instagram booking buttons), while Calendly excels at best-in-class appointment booking — eliminates scheduling back-and-forth.
Appointy vs Calendly: Feature comparison
Compare features across key categories. Toggle 'Compare with Tutorbase' to see how a third option stacks up.
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Strengths & Weaknesses
An honest look at what each platform does well.
Where Appointy excels
Appointy has built its reputation on these core strengths.
Where Calendly excels
Calendly stands out in these key areas.
Where Each Falls Short
Common challenges users report with each platform.
Appointy limitations
Areas where Appointy users report challenges.
Calendly limitations
Areas where Calendly users report challenges.
Pricing Comparison
Compare Appointy and Calendly pricing plans.
Appointy
- 100 appointments per month
- 1 staff member
- 1 location
- Unlimited services
- Limited to 100 appointments/month
- Single staff member only
- All FREE features
- Unlimited appointments (2000/day fair usage limit)
- Google bookings
- Live chat support
- Still limited to 1 staff, 1 location
- All GROWTH features
- Up to 5 staff members
- Staff login access
- Gift certificates
- Limited to 5 staff, 1 location
- Per-staff charges add up quickly
Calendly
- 1 active event type
- 1 calendar connection
- Automated email notifications
- Unlimited 1-on-1 meetings
- Only 1 event type active at a time
- Calendly branding
- Unlimited event types
- Up to 2 calendars per user
- Group events and collective events
- Stripe and PayPal payment collection
- Per-user pricing scales with team
- Upfront payment only (no recurring billing)
- All Standard features
- Round-robin scheduling
- Salesforce integration
- Team-wide reporting
- Still no billing, invoicing, attendance, or payroll
Pricing information verified 2026-02-03. Always confirm current pricing directly with each provider.
What to consider when choosing between Appointy and Calendly
Both platforms have strengths, but there are some common challenges tutoring businesses face when choosing between these two options.
Automated Invoicing is limited or unavailable in both
Common feedback from users evaluating both platforms
Both have limited payment tracking capabilities
Common feedback from users evaluating both platforms
Cancellation Fees is limited or unavailable in both
Common feedback from users evaluating both platforms
Financial Reports is limited or unavailable in both
Common feedback from users evaluating both platforms
Both have limited lead capture capabilities
Common feedback from users evaluating both platforms
The question to ask: If you need capabilities that span both Appointy's strengths and Calendly's strengths, is there an option that bridges both?
Some businesses have found another approach
When comparing Appointy and Calendly, some tutoring businesses have also explored Tutorbase as an alternative that takes a different approach.
Why some businesses chose Tutorbase instead
Neither Appointy nor Calendly fully addresses the challenge of automated invoicing is limited or unavailable in both. Many tutoring businesses find themselves needing capabilities that sit between what these two solutions offer.
Tutorbase was built specifically for tutoring businesses that need both powerful scheduling and integrated billing in one platform. Instead of choosing between feature sets, Tutorbase combines the strengths of traditional tutoring software with modern CRM and communication tools.
How Tutorbase approaches things differently:
- Built-in CRM with visual lead pipeline
- Native WhatsApp integration for client communication
- Modern drag-and-drop scheduling interface
- Automatic lesson-to-invoice billing flow
Simple, transparent pricing
Free to use. 1% fee only when you invoice through Tutorbase.
No monthly subscription. No per-student fees. No hidden charges. If you invoice nothing, you pay nothing.
No pressure — just another option to evaluate in your research.
Explore all Tutorbase featuresMany tutoring businesses explore all their options before deciding — there's no rush
The Verdict
Appointy wins in more feature categories, but Calendly may be better for specific use cases.
Choose Appointy if
- You need excellent distribution channels (reserve with google, facebook/instagram booking buttons)
- You prioritize 8,000+ app integrations via zapier
- You prioritize established brand with 110,000+ customers and 18-year track record
Choose Calendly if
- You prioritize best-in-class appointment booking — eliminates scheduling back-and-forth
- You prioritize 150+ integrations including zoom, google meet, and major crms
- You prioritize free tier gets solo tutors started with basic scheduling
Tutorbase
A third option to explore
Consider Tutorbase if:
Frequently asked questions
Common questions about choosing between Appointy and Calendly for your tutoring business.
Appointy wins more feature categories in our comparison. Appointy excels at excellent distribution channels (reserve with google, facebook/instagram booking buttons), while Calendly is stronger for best-in-class appointment booking — eliminates scheduling back-and-forth. Choose based on your priorities.
More comparisons
Explore other head-to-head comparisons for tutoring software.
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Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
February 3, 2026
Pricing
www.appointy.com, calendly.com(verified February 3, 2026)
Migration Data
Based on actual customer migrations from Appointy & Calendly to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.