Free Course Fee & Profit Calculator for Tutoring & Language Schools
Setting the right course fees is one of the biggest challenges for tutoring centers and language schools. This free calculator helps you instantly see break-even points, margins, and profitability—so you can make smarter pricing decisions.
How to use this calculator (60 seconds)
Choose Private or Group and enter your price (per hour or per lesson) and lesson length.
Add tutor pay, room cost, and fees (Stripe, bank, etc.).
Set your target gross margin (most centers aim for 50–70%).
See break-even price, profit per lesson, and monthly & term projections update live.
For groups, adjust group size and fill rate % (how many seats you actually fill on average).
What this tells you (and why it matters)
Revenue per lesson – after discounts and fill rate.
COGS breakdown – tutor pay (incl. payroll overhead), room, payment fees, other variable costs, travel.
Gross & Operating margins – automatically subtracts admin/operational overhead %.
Break-even & Recommended price – what you must charge to hit your target margin, plus a smart buffer.
Per-student view (groups) – see revenue and profit per learner.
Monthly & Term projections – based on lessons/week and weeks/term so you can plan cash flow.
Quick pricing checklist
Tutor pay is the anchor. Most mistakes come from underestimating payroll + payroll overhead.
Utilization drives profit. A 6-seat class at 66% fill rate performs like a 4-seat class—price for reality, not capacity.
Fees add up. 2.9% + fixed transaction fees can erase margins at low prices.
Room/time matters. A cheap room for 90 minutes can cost more than a premium room for 60 once you include tutor time.
Aim for resilient margins. Target ≥60% gross so you can absorb cancellations, make-ups, and seasonal dips.
Example (sanity check)
Group class, 60 min, 5 seats at 80% fill (4 students), tutor pay €25/hr, room €6/hr, fees 3%:
Charging €20/hr per student ≈ €80 revenue/lesson.
Costs ≈ €37–€40 → ~50% gross margin.
To reach 60%, price needs to be ~€23–€24/hr per student or increase fill rate.
FAQ
What’s a good margin for a tutoring or language school?
Most sustainable centers target 50–70% gross margin per class. Below 50% leaves little room for cancellations and growth investments.
Should I price per lesson or per hour?
Parents think in lessons; your costs scale with time. This tool normalizes both so you can compare apples to apples.
How do I handle small groups or semi-private classes?
Use Group and set group size to 2–3 with a realistic fill rate %. Check per-student profit to avoid underpricing.
Do I include VAT/tax in the price?
Price comparisons should be pre-tax for clarity; show tax separately on invoices. The calculator can display tax impact, but margins are best managed pre-tax.
What if my teacher rates vary by level or subject?
Run scenarios—create presets for typical rates (e.g., A1–B1 vs. exam prep). The break-even and recommended price will adapt instantly.
Conclusion
If you’re guessing your prices, you’re probably undercharging—or overcomplicating things. This calculator gives you a clear break-even, a recommended price, and realistic profit based on how your school actually runs.
Want this automated—pricing, scheduling, attendance, invoicing, and payroll in one place?
Start your 14-day free trial of Tutorbase → https://tutorbase.com/register