Test Prep Center Management Software
Stop tracking scores and schedules in separate spreadsheets
Test prep management software that tracks baseline scores, target goals, practice test progress, and intensive schedules in one system. Parents see score improvement—you stop reporting manually.
Trusted by 300+ test prep centers worldwide
Trusted by leading educators worldwide
Score tracking, intensive scheduling, packages, and per-test payroll
Everything flows together—scores get tracked, boot camps get scheduled, packages deduct, tutors get paid by test type.
Score tracking, boot camp scheduling, test packages, and per-test payroll
Four pillars, four colors, one connected system. See how Tutorbase handles your score-focused test prep center.
Emma Wilson
Junior • SAT Prep
Baseline
1280
Current
1350
Target
1450
Practice Tests
1280
Test 1
1310
Test 2
1320
Test 3
1350
Test 4
Parent Portal
Mrs. Wilson
Test Day Countdown
23 days
SAT • March 8, 2026
Baseline, current, target—the full score journey
Emma started at 1280, she's at 1350 now, her target is 1450. Parents don't ask 'how's she doing?'—they see the progression chart in their portal. Score milestone alerts tell you when students are within striking distance of their goal.
- Baseline → current → target score tracking
- Practice test result logging with timestamps
- Visual score progression charts for parents
- Score milestone alerts (within 50 points of target)
Day 3 of 5
Test Countdown
23
days to SAT
Boot camps, crash courses, test-day countdowns
SAT Intensive: 4 hours a day for 5 days. ACT Boot Camp: weekends for a month. Crash Course: 3 sessions in one weekend. Tutorbase handles multi-session-per-day scheduling with test date countdown visible to parents.
- Multi-session-per-day intensive scheduling
- Test date countdown visible to parents
- Boot camp and crash course package templates
- Automatic conflict detection across tutors and rooms
Wilson Family
3 active programs
$5,400
Total value
Latest Invoice
$2,400
SAT Intensive (30 hrs)
SAT Intensive, ACT Boot Camp, hourly bundles—all tracked
The Millers bought a 30-hour SAT Intensive for Emma and a 20-hour ACT package for her brother. When tutors mark attendance, the right package deducts. Low-balance alerts go out before packages expire. Parents see remaining hours in their portal.
- Test-specific package templates (SAT, ACT, MCAT, etc.)
- Automatic deduction when sessions complete
- Low-balance alerts before packages expire
- Family discounts for siblings in different tests
Weekly Payroll
Feb 10-16, 2026
$3,800
Total pending
Rates by Test
MCAT specialists at $120/hr, SAT tutors at $80/hr—calculated right
Your MCAT tutor with a perfect score earns more than your general SAT prep instructors. Different rates for different tests, different tutors. Payroll pulls from completed sessions, applies the right rate, and exports in one click.
- Per-test pay rates (SAT, ACT, MCAT, LSAT, GRE, AP)
- Tutor certification tracking by test type
- Automatic calculation from logged sessions
- Performance bonuses for score improvements
Sound familiar?
The questions that drain your time and energy—answered instantly, always.
What's Emma's current SAT score vs her target?
Which tutors are certified for MCAT prep?
How many hours left on the Intensive Boot Camp package?
Did the practice test results get sent to parents?
Students
Mrs. Miller • 555-0123
Schedule
3 tutors available now
Billing
Millers renewed Jan 5
Payroll
$3,240 across 8 tutors
Tutorbase handles score-based progress that generic software can't track.
All answers • One place • Zero digging
Success Story
How Elite Prep Academy increased re-enrollment 40% with score progress visibility
8+
hours saved per week
94%
of students hit target scores
We track 200+ students across SAT, ACT, and AP prep. Before Tutorbase, generating score reports was a nightmare—parents would call asking about improvement and I'd spend 20 minutes digging through spreadsheets. Now they log in and see exactly how their kid improved from 1280 to 1400. Our re-enrollment rate jumped 40% because the progress is undeniable.
Switching from another platform?
We make migration easy for test prep centers. See how Tutorbase compares.
Frequently asked questions
Common questions about Tutorbase for test prep centers.
Last updated: January 2026
Tutorbase is built specifically for test prep centers. It tracks baseline scores, target scores, and practice test progress for SAT, ACT, LSAT, MCAT, GRE, and AP exams. When Emma's SAT score improves from 1280 to 1420, parents see the progression chart instantly. Generic scheduling tools can't track score-based progress or match students with test-specific tutors.
Ready to show parents real score improvement?
Join thousands of tutoring businesses that have made the switch.