Music School Management Software
Stop tracking instruments, recitals, and exam grades in spreadsheets
Music school software that tracks multiple instruments per student, schedules recitals, and calculates per-instrument payroll. Parents see practice notes—you focus on music.
Trusted by leading educators worldwide
Trusted by leading educators worldwide
Multi-instrument tracking, recital scheduling, per-instrument billing and payroll
Everything flows together—students enroll, lessons get scheduled, per-instrument packages deduct, teachers get paid.
Multi-instrument tracking, recital scheduling, per-instrument packages and payroll
Four pillars, four colors, one connected system. See how Tutorbase handles your multi-instrument music school.
Sophia Chen
Multi-instrument
ABRSM Progress
Current Repertoire
One student, multiple instruments—finally organized
Sophia plays piano at Grade 5 and violin at Grade 3. See all her instruments, skill levels, exam history, and lesson notes in one profile. When Mrs. Chen asks about progress, you see both instruments at a glance.
- Multi-instrument enrollment per student
- Skill level tracking per instrument (beginner to advanced)
- Exam grade history (ABRSM, RCM, Trinity)
- Practice notes visible to parents in portal
Individual lessons, group theory, ensemble rehearsals—one calendar
Monday: piano lessons. Wednesday: music theory group. Saturday: string ensemble rehearsal. Schedule all lesson types, track practice rooms, and coordinate recitals without double-booking teachers or rooms.
- Individual and group lesson scheduling
- Practice room booking with conflict detection
- Recital scheduling with piece tracking
- Accompanist coordination for exams
Sophia Chen
10 lessons
7 remaining
Sophia Chen
8 lessons
3 remaining
Music Theory
Group class
Spring Recital
Performance fee
Piano package, violin package, theory subscription—all tracked
The Chens bought a 10-lesson piano package and 8-lesson violin package for Sophia. Each instrument deducts separately when teachers mark attendance. Recital fees and exam registrations add automatically.
- Per-instrument package tracking
- Automatic recital and exam fee billing
- Monthly tuition subscriptions
- Sibling discounts and family accounts
January Payroll
Period: Jan 1-31, 2026
Total Payroll
$2,870
Piano at $75, violin at $85, accompanying at $40—calculated right
Your piano teachers earn different rates than your string teachers. Accompanists get paid per exam session. Different rates for different instruments, different experience levels—payroll calculates from completed lessons and exports in one click.
- Per-instrument pay rates
- Accompanist session fees
- Substitute teacher tracking
- One-click bank export
Sound familiar?
The questions that drain your time and energy—answered instantly, always.
Sophia plays piano AND violin—how many lessons left on each?
The recital is in 3 weeks—who still hasn't paid their performance fee?
Mr. Thompson is sick—which piano teacher can cover his Grade 5 students?
Mrs. Chen called—has Lily been practicing? What did her teacher say?
Students
Mrs. Miller • 555-0123
Schedule
3 tutors available now
Billing
Millers renewed Jan 5
Payroll
$3,240 across 8 tutors
Tutorbase handles the complexity that general scheduling software can't.
All answers • One place • Zero digging
Success Story
How Muse Music Academy cut recital admin time by 70%
70%
less time on recital admin
4x
faster package tracking
I used to dread recital season—spreadsheets backstage, chasing payments, coordinating accompanists. Now I can actually enjoy watching our students perform. When a piano teacher calls in sick, I see in seconds which other teachers can cover their Grade 5 students. Per-instrument payroll just works.
Araya Srisai
Director, Muse Music Academy
Switching from another platform?
We make migration easy for music schools. See how Tutorbase compares.
Frequently asked questions
Common questions about Tutorbase for music schools.
Last updated: January 2026
Tutorbase is purpose-built for music schools with multi-instrument tracking, recital management, and per-instrument billing. Unlike generic scheduling tools, Tutorbase tracks skill levels (beginner to advanced), exam grades (ABRSM, RCM, Trinity), and calculates teacher payroll at different rates per instrument. Music academies using Tutorbase report 70% less time on recital administration.
Ready to enjoy recital season instead of managing it?
Join thousands of tutoring businesses that have made the switch.