Music School Management Software
Stop tracking instruments, recitals, and exam grades in spreadsheets
Music school software that tracks multiple instruments per student, schedules recitals, and calculates per-instrument payroll. Parents see practice notes—you focus on music.
Trusted by leading educators worldwide
Trusted by leading educators worldwide
Multi-instrument tracking, recital scheduling, per-instrument billing and payroll
Everything flows together—students enroll, lessons get scheduled, per-instrument packages deduct, teachers get paid.
Multi-instrument tracking, recital scheduling, per-instrument packages and payroll
Four pillars, four colors, one connected system. See how Tutorbase handles your multi-instrument music school.
Sophia Chen
Multi-instrument
ABRSM Progress
Current Repertoire
One student, multiple instruments—finally organized
Sophia plays piano at Grade 5 and violin at Grade 3. See all her instruments, skill levels, exam history, and lesson notes in one profile. When Mrs. Chen asks about progress, you see both instruments at a glance.
- Multi-instrument enrollment per student
- Skill level tracking per instrument (beginner to advanced)
- Exam grade history (ABRSM, RCM, Trinity)
- Practice notes visible to parents in portal
Individual lessons, group theory, ensemble rehearsals—one calendar
Monday: piano lessons. Wednesday: music theory group. Saturday: string ensemble rehearsal. Schedule all lesson types, track practice rooms, and coordinate recitals without double-booking teachers or rooms.
- Individual and group lesson scheduling
- Practice room booking with conflict detection
- Recital scheduling with piece tracking
- Accompanist coordination for exams
Sophia Chen
10 lessons
7 remaining
Sophia Chen
8 lessons
3 remaining
Music Theory
Group class
Spring Recital
Performance fee
Piano package, violin package, theory subscription—all tracked
The Chens bought a 10-lesson piano package and 8-lesson violin package for Sophia. Each instrument deducts separately when teachers mark attendance. Recital fees and exam registrations add automatically.
- Per-instrument package tracking
- Automatic recital and exam fee billing
- Monthly tuition subscriptions
- Sibling discounts and family accounts
January Payroll
Period: Jan 1-31, 2026
Total Payroll
$2,870
Piano at $75, violin at $85, accompanying at $40—calculated right
Your piano teachers earn different rates than your string teachers. Accompanists get paid per exam session. Different rates for different instruments, different experience levels—payroll calculates from completed lessons and exports in one click.
- Per-instrument pay rates
- Accompanist session fees
- Substitute teacher tracking
- One-click bank export
Sound familiar?
The questions that drain your time and energy—answered instantly, always.
Sophia plays piano AND violin—how many lessons left on each?
The recital is in 3 weeks—who still hasn't paid their performance fee?
Mr. Thompson is sick—which piano teacher can cover his Grade 5 students?
Mrs. Chen called—has Lily been practicing? What did her teacher say?
Students
Mrs. Miller • 555-0123
Schedule
3 tutors available now
Billing
Millers renewed Jan 5
Payroll
$3,240 across 8 tutors
Tutorbase handles the complexity that general scheduling software can't.
All answers • One place • Zero digging
Success Story
How Muse Music Academy cut recital admin time by 70%
70%
less time on recital admin
4x
faster package tracking
I used to dread recital season—spreadsheets backstage, chasing payments, coordinating accompanists. Now I can actually enjoy watching our students perform. When a piano teacher calls in sick, I see in seconds which other teachers can cover their Grade 5 students. Per-instrument payroll just works.
Araya Srisai
Director, Muse Music Academy
Insights for music schools
Learn more about how Tutorbase helps music schools.
Generic tutoring platforms treat every subject the same, but music education has unique requirements. When Sophia takes piano AND violin, you need two separate lesson packages, two skill levels, two sets of exam grades, and two teachers at different pay rates. Most music schools resort to spreadsheets because generic software cannot handle this complexity. Tutorbase is music school management software built specifically for multi-instrument workflows.
Recital season used to mean spreadsheets backstage, chasing payments, and coordinating accompanists. With Tutorbase, teachers submit piece selections through their portal, recital fees add to invoices automatically, and you see who is performing, what they are playing, and who still owes fees in one dashboard. Music academies using Tutorbase report cutting recital admin time by 70%.
Piano teachers earn $75/hour, violin teachers earn $85/hour, and accompanists get $40 per exam session. Some teachers teach multiple instruments at different rates. Tutorbase calculates payroll automatically from completed lessons, applies the correct rate per instrument per teacher, tracks substitute teachers when someone covers a lesson, and exports to your bank in one click. No more end-of-month spreadsheet calculations.
Parents expect you to track their child's progression through exam boards like ABRSM, RCM, and Trinity College London. Tutorbase logs exam results per instrument so parents see progression in their portal. Teachers know which pieces students are working on for their next exam. You can schedule accompanist prep sessions and automatically bill exam registration fees—all from one system.
Most music schools go live within a week. Export your student roster with instruments and current packages, import via CSV, then configure instrument types, skill levels, and per-instrument pay rates. Start scheduling lessons with automatic conflict detection while teachers mark attendance and packages deduct automatically. Free migration support is included with all plans—we help you map instruments, import history, and train your teachers.
Switching from another platform?
We make migration easy for music schools. See how Tutorbase compares.
Frequently asked questions
Common questions about Tutorbase for music schools.
Last updated: January 2026
Tutorbase is purpose-built for music schools with multi-instrument tracking, recital management, and per-instrument billing. Unlike generic scheduling tools, Tutorbase tracks skill levels (beginner to advanced), exam grades (ABRSM, RCM, Trinity), and calculates teacher payroll at different rates per instrument. Music academies using Tutorbase report 70% less time on recital administration.
Ready to enjoy recital season instead of managing it?
Join thousands of tutoring businesses that have made the switch.