Appointy vs FreshBooks
Choosing between Appointy and FreshBooks for your tutoring business? This 2026 comparison breaks down features, pricing, and real user experiences to help you decide.
Appointy
FreshBooks
Independent comparison based on features, pricing, and user reviews
Quick Answer
Appointy vs FreshBooks in 2026
Appointy and FreshBooks are both tutoring management platforms with different strengths. Appointy excels at excellent distribution channels (reserve with google, facebook/instagram booking buttons), while FreshBooks is stronger for best-in-class invoicing — professional, customizable, with automatic reminders and view tracking. Your choice depends on whether you prioritize scheduling flexibility, billing integration, or specific features for your tutoring business.
Based on feature comparison, pricing data, and verified user reviews
Overview of Appointy and FreshBooks
What is Appointy?
Web-based appointment scheduling software platform that helps small and medium-sized businesses automate appointment booking, streamline client management, staff scheduling, and marketing operations.
What is FreshBooks?
Cloud-based accounting software designed for freelancers and small businesses. Handles invoicing, expense tracking, time tracking, and payments. Founded in 2003, raised $464M, serves millions of users. Excellent at accounting — but lacks scheduling, attendance, student management, and every other tutoring-specific feature.
TLDR (summary)
Appointy and FreshBooks are both tutoring management platforms. Appointy is known for excellent distribution channels (reserve with google, facebook/instagram booking buttons), while FreshBooks excels at best-in-class invoicing — professional, customizable, with automatic reminders and view tracking.
Appointy vs FreshBooks: Feature comparison
Compare features across key categories. Toggle 'Compare with Tutorbase' to see how a third option stacks up.
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Strengths & Weaknesses
An honest look at what each platform does well.
Where Appointy excels
Appointy has built its reputation on these core strengths.
Where FreshBooks excels
FreshBooks stands out in these key areas.
Where Each Falls Short
Common challenges users report with each platform.
Appointy limitations
Areas where Appointy users report challenges.
FreshBooks limitations
Areas where FreshBooks users report challenges.
Pricing Comparison
Compare Appointy and FreshBooks pricing plans.
Appointy
- 100 appointments per month
- 1 staff member
- 1 location
- Unlimited services
- Limited to 100 appointments/month
- Single staff member only
- All FREE features
- Unlimited appointments (2000/day fair usage limit)
- Google bookings
- Live chat support
- Still limited to 1 staff, 1 location
- All GROWTH features
- Up to 5 staff members
- Staff login access
- Gift certificates
- Limited to 5 staff, 1 location
- Per-staff charges add up quickly
FreshBooks
- Up to 5 billable clients
- Unlimited invoices
- Expense tracking
- Time tracking
- Only 5 clients
- No scheduling
- Up to 50 billable clients
- All Lite features
- Proposals
- Recurring invoices
- Same feature gaps for tutoring
- Unlimited billable clients
- All Plus features
- Accounts payable
- Project profitability
- Same feature gaps for tutoring
Pricing information verified 2026-02-03. Always confirm current pricing directly with each provider.
What to consider when choosing between Appointy and FreshBooks
Both platforms have strengths, but there are some common challenges tutoring businesses face when choosing between these two options.
Cancellation Fees is limited or unavailable in both
Common feedback from users evaluating both platforms
Lead Capture is limited or unavailable in both
Common feedback from users evaluating both platforms
Neither offers lead pipeline
Common feedback from users evaluating both platforms
WHATSAPP Integration is limited or unavailable in both
Common feedback from users evaluating both platforms
Teacher Payroll is limited or unavailable in both
Common feedback from users evaluating both platforms
The question to ask: If you need capabilities that span both Appointy's strengths and FreshBooks's strengths, is there an option that bridges both?
Some businesses have found another approach
When comparing Appointy and FreshBooks, some tutoring businesses have also explored Tutorbase as an alternative that takes a different approach.
Why some businesses chose Tutorbase instead
Neither Appointy nor FreshBooks fully addresses the challenge of cancellation fees is limited or unavailable in both. Many tutoring businesses find themselves needing capabilities that sit between what these two solutions offer.
Tutorbase was built specifically for tutoring businesses that need both powerful scheduling and integrated billing in one platform. Instead of choosing between feature sets, Tutorbase combines the strengths of traditional tutoring software with modern CRM and communication tools.
How Tutorbase approaches things differently:
- Built-in CRM with visual lead pipeline
- Native WhatsApp integration for client communication
- Modern drag-and-drop scheduling interface
- Automatic lesson-to-invoice billing flow
Simple, transparent pricing
Free to use. 1% fee only when you invoice through Tutorbase.
No monthly subscription. No per-student fees. No hidden charges. If you invoice nothing, you pay nothing.
No pressure — just another option to evaluate in your research.
Explore all Tutorbase featuresMany tutoring businesses explore all their options before deciding — there's no rush
The Verdict
Appointy wins in more feature categories, but FreshBooks may be better for specific use cases.
Choose Appointy if
- You need excellent distribution channels (reserve with google, facebook/instagram booking buttons)
- You prioritize 8,000+ app integrations via zapier
- You prioritize established brand with 110,000+ customers and 18-year track record
Choose FreshBooks if
- You prioritize best-in-class invoicing — professional, customizable, with automatic reminders and view tracking
- You need strong expense tracking with receipt scanning and automatic bank import
- You prioritize time tracking that converts directly to invoices — useful for hourly tutoring
Tutorbase
A third option to explore
Consider Tutorbase if:
Frequently asked questions
Common questions about choosing between Appointy and FreshBooks for your tutoring business.
Appointy wins more feature categories in our comparison. Appointy excels at excellent distribution channels (reserve with google, facebook/instagram booking buttons), while FreshBooks is stronger for best-in-class invoicing — professional, customizable, with automatic reminders and view tracking. Choose based on your priorities.
More comparisons
Explore other head-to-head comparisons for tutoring software.
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Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
February 3, 2026
Pricing
www.appointy.com, www.freshbooks.com(verified February 3, 2026)
Migration Data
Based on actual customer migrations from Appointy & FreshBooks to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.