Teachworks vs TutorCruncher
Choosing between Teachworks and TutorCruncher for your tutoring business? This 2026 comparison breaks down features, pricing, and real user experiences to help you decide.
Teachworks
TutorCruncher
Independent comparison based on features, pricing, and user reviews
Quick Answer
Teachworks vs TutorCruncher in 2026
Teachworks and TutorCruncher are both tutoring management platforms with different strengths. Teachworks excels at excellent customer support with 2-hour typical response time, while TutorCruncher is stronger for powerful api for custom integrations (enterprise plan). Your choice depends on whether you prioritize scheduling flexibility, billing integration, or specific features for your tutoring business.
Based on feature comparison, pricing data, and verified user reviews
Overview of Teachworks and TutorCruncher
What is Teachworks?
Web-based software that helps education businesses simplify, automate and grow their operations through scheduling, billing, client acquisition, and business management tools.
What is TutorCruncher?
TutorCruncher is a tutoring business management platform founded in 2013, known for its API-first architecture and focus on serving larger tutoring agencies. It offers scheduling, billing, and CRM features with a technical approach to integrations.
TLDR (summary)
Teachworks and TutorCruncher are both tutoring management platforms. Teachworks is known for excellent customer support with 2-hour typical response time, while TutorCruncher excels at powerful api for custom integrations (enterprise plan).
Teachworks vs TutorCruncher: Feature comparison
Compare features across key categories. Toggle 'Compare with Tutorbase' to see how a third option stacks up.
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Strengths & Weaknesses
An honest look at what each platform does well.
Where Teachworks excels
Teachworks has built its reputation on these core strengths.
Where Each Falls Short
Common challenges users report with each platform.
Teachworks limitations
Areas where Teachworks users report challenges.
Pricing Comparison
Compare Teachworks and TutorCruncher pricing plans.
Teachworks
- Unlimited students
- Unlimited teachers
- Unlimited user accounts
- Unlimited emails (fair usage applies)
- Per-student-lesson charges apply (group lessons multiply cost)
- No API access
- All Starter features
- Teachworks API access
- Per-student-lesson charges still apply
- All Growth features
- First 5 branch accounts included
- $35/month per additional branch
- Per-student-lesson charges apply
- Additional branch fees after 5
TutorCruncher
- Dashboard and client pipeline
- Activity feed
- Automatic payments via Stripe
- Lesson scheduling
- Highest card payment fees (3.85%)
- Limited customization
- All Pay as You Go features
- Customizable dashboard
- HTML email templates
- User and report exports
- No API access
- International cards +1.5% extra
- All Startup features
- API access
- Custom integrations
- Unlimited technical support
- Premium pricing
- Custom domain costs $100/month extra
Pricing information verified 2026-01-22. Always confirm current pricing directly with each provider.
What to consider when choosing between Teachworks and TutorCruncher
Both platforms have strengths, but there are some common challenges tutoring businesses face when choosing between these two options.
Both have limited lead capture capabilities
Common feedback from users evaluating both platforms
Lead Pipeline is limited or unavailable in both
Common feedback from users evaluating both platforms
Neither offers whatsapp integration
Common feedback from users evaluating both platforms
Neither offers flat pricing that stays affordable as you scale
Common feedback from users evaluating both platforms
The question to ask: If you need capabilities that span both Teachworks's strengths and TutorCruncher's strengths, is there an option that bridges both?
Some businesses have found another approach
When comparing Teachworks and TutorCruncher, some tutoring businesses have also explored Tutorbase as an alternative that takes a different approach.
Why some businesses chose Tutorbase instead
Neither Teachworks nor TutorCruncher fully addresses the challenge of both have limited lead capture capabilities. Many tutoring businesses find themselves needing capabilities that sit between what these two solutions offer.
Tutorbase was built specifically for tutoring businesses that need both powerful scheduling and integrated billing in one platform. Instead of choosing between feature sets, Tutorbase combines the strengths of traditional tutoring software with modern CRM and communication tools.
How Tutorbase approaches things differently:
- Built-in CRM with visual lead pipeline
- Native WhatsApp integration for client communication
- Modern drag-and-drop scheduling interface
- Automatic lesson-to-invoice billing flow
Simple, transparent pricing
Free to use. 1% fee only when you invoice through Tutorbase.
No monthly subscription. No per-student fees. No hidden charges. If you invoice nothing, you pay nothing.
No pressure — just another option to evaluate in your research.
Explore all Tutorbase featuresMany tutoring businesses explore all their options before deciding — there's no rush
The Verdict
TutorCruncher wins in more feature categories, but Teachworks may be better for specific use cases.
Choose Teachworks if
- You need excellent customer support with 2-hour typical response time
- You prioritize comprehensive drag-and-drop scheduling calendar with multiple views
- You need strong invoicing and billing flexibility with package support
Choose TutorCruncher if
- You prioritize powerful api for custom integrations (enterprise plan)
- You prioritize comprehensive payroll with automatic tutor payouts
- You need good for agencies with technical staff
Tutorbase
A third option to explore
Consider Tutorbase if:
Frequently asked questions
Common questions about choosing between Teachworks and TutorCruncher for your tutoring business.
TutorCruncher wins more feature categories in our comparison. Teachworks excels at excellent customer support with 2-hour typical response time, while TutorCruncher is stronger for powerful api for custom integrations (enterprise plan). Choose based on your priorities.
More comparisons
Explore other head-to-head comparisons for tutoring software.
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Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
January 22, 2026
Pricing
teachworks.com, https://tutorcruncher.com(verified January 22, 2026)
Migration Data
Based on actual customer migrations from Teachworks & TutorCruncher to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.