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Head-to-Head Comparison·Updated January 2026

TutorBird vs TutorCruncher

Choosing between TutorBird and TutorCruncher for your tutoring business? This 2026 comparison breaks down features, pricing, and real user experiences to help you decide.

TutorBird logo

TutorBird

VS
TutorCruncher logo

TutorCruncher

Independent comparison based on features, pricing, and user reviews

Quick Answer

TutorBird vs TutorCruncher in 2026

TutorBird and TutorCruncher are both tutoring management platforms with different strengths. TutorBird excels at most affordable starting price in the market ($14.95/month), while TutorCruncher is stronger for powerful api for custom integrations (enterprise plan). Your choice depends on whether you prioritize scheduling flexibility, billing integration, or specific features for your tutoring business.

Based on feature comparison, pricing data, and verified user reviews

Amy Ashford, Tutoring Software Specialist
Amy Ashford
Tutoring Software Specialist

Overview of TutorBird and TutorCruncher

TutorBird logo

What is TutorBird?

TutorBird is a tutor management software founded in 2014, offering scheduling, billing, and student management. Based in Canada, it's known for affordable pricing and simplicity, primarily targeting independent tutors and small tutoring businesses seeking basic scheduling and invoicing.

TutorCruncher logo

What is TutorCruncher?

TutorCruncher is a tutoring business management platform founded in 2013, known for its API-first architecture and focus on serving larger tutoring agencies. It offers scheduling, billing, and CRM features with a technical approach to integrations.

TLDR (summary)

TutorBird and TutorCruncher are both tutoring management platforms. TutorBird is known for most affordable starting price in the market ($14.95/month), while TutorCruncher excels at powerful api for custom integrations (enterprise plan).

TutorBird vs TutorCruncher: Feature comparison

Compare features across key categories. Toggle 'Compare with Tutorbase' to see how a third option stacks up.

Full support
Partial
Not available
Feature
TutorBird logo
TutorBird
TutorCruncher logo
TutorCruncher
Drag & Drop Calendar
Partial
Partial
Recurring Lessons
Yes
Yes
Room Management
Partial
Partial
Teacher Availability
Yes
Yes
Group Lessons
Partial
Yes
Lesson Reminders
Yes
Yes
Attendance Reports
Partial
Yes
Automated Invoicing
Yes
Yes
Package Billing
Yes
Yes
Payment Tracking
Yes
Yes
Cancellation Fees
Partial
Yes
Financial Reports
Partial
Yes
|

Comparison based on publicly available information and verified product documentation. Last updated January 2026.

Strengths & Weaknesses

An honest look at what each platform does well.

Where TutorBird excels

TutorBird has built its reputation on these core strengths.

Most affordable starting price in the market ($14.95/month)
Simple, intuitive interface with minimal learning curve
Responsive customer support with real human responses
30-day free trial with full feature access
Integrates with Stripe, PayPal, QuickBooks, Google Calendar

Where TutorCruncher excels

TutorCruncher stands out in these key areas.

Powerful API for custom integrations (Enterprise plan)
Comprehensive payroll with automatic tutor payouts
Good for agencies with technical staff
Established platform founded in 2013
Detailed reporting capabilities

Where Each Falls Short

Common challenges users report with each platform.

TutorBird limitations

Areas where TutorBird users report challenges.

No lead pipeline or CRM - manage inquiries in spreadsheets
No WhatsApp integration for parent communication
No dedicated mobile app (web browser only)
Limited group lesson functionality - built for 1-on-1
No client-facing portal for students/parents to log in

TutorCruncher limitations

Areas where TutorCruncher users report challenges.

Steep learning curve - 3+ months onboarding reported
Complex interface not designed for non-technical users
No WhatsApp integration
High card payment fees (3.5-3.85%)
7-day payment release delay frustrates tutors

Pricing Comparison

Compare TutorBird and TutorCruncher pricing plans.

TutorBird logo

TutorBird

Solo Tutor
$14.95/month/monthly
  • 1 tutor account
  • Scheduling and billing
  • Email and SMS reminders
  • Online payments (Stripe, PayPal)
  • No dedicated mobile app
  • No built-in video conferencing
Multi-Tutor
+$4.95/month per tutor/monthly
  • All Solo features
  • Add unlimited tutor accounts
  • Custom roles and permissions
  • Multi-tutor scheduling
  • Each tutor needs own Zoom account
  • Per-tutor costs scale linearly
View pricing page
TutorCruncher logo

TutorCruncher

Pay as You Go
$30/month + 3.85% card fees/monthly
  • Dashboard and client pipeline
  • Activity feed
  • Automatic payments via Stripe
  • Lesson scheduling
  • Highest card payment fees (3.85%)
  • Limited customization
Startup
$80/month + 3.5% card fees/monthly
  • All Pay as You Go features
  • Customizable dashboard
  • HTML email templates
  • User and report exports
  • No API access
  • International cards +1.5% extra
Enterprise
$240/month + competitive card fees/monthly
  • All Startup features
  • API access
  • Custom integrations
  • Unlimited technical support
  • Premium pricing
  • Custom domain costs $100/month extra
View pricing page

Pricing information verified 2026-01-22. Always confirm current pricing directly with each provider.

What to consider when choosing between TutorBird and TutorCruncher

Both platforms have strengths, but there are some common challenges tutoring businesses face when choosing between these two options.

Both have limited drag & drop calendar capabilities

Common feedback from users evaluating both platforms

Both have limited room management capabilities

Common feedback from users evaluating both platforms

Both have limited lead capture capabilities

Common feedback from users evaluating both platforms

Lead Pipeline is limited or unavailable in both

Common feedback from users evaluating both platforms

Neither offers whatsapp integration

Common feedback from users evaluating both platforms

The question to ask: If you need capabilities that span both TutorBird's strengths and TutorCruncher's strengths, is there an option that bridges both?

A third option to consider

Some businesses have found another approach

When comparing TutorBird and TutorCruncher, some tutoring businesses have also explored Tutorbase as an alternative that takes a different approach.

Tutorbase logo

Why some businesses chose Tutorbase instead

Neither TutorBird nor TutorCruncher fully addresses the challenge of both have limited drag & drop calendar capabilities. Many tutoring businesses find themselves needing capabilities that sit between what these two solutions offer.

Tutorbase was built specifically for tutoring businesses that need both powerful scheduling and integrated billing in one platform. Instead of choosing between feature sets, Tutorbase combines the strengths of traditional tutoring software with modern CRM and communication tools.

How Tutorbase approaches things differently:

  • Built-in CRM with visual lead pipeline
  • Native WhatsApp integration for client communication
  • Modern drag-and-drop scheduling interface
  • Automatic lesson-to-invoice billing flow

Simple, transparent pricing

Free to use. 1% fee only when you invoice through Tutorbase.

$0/month
+ 1% on invoices

No monthly subscription. No per-student fees. No hidden charges. If you invoice nothing, you pay nothing.

No pressure — just another option to evaluate in your research.

Explore all Tutorbase features

Many tutoring businesses explore all their options before deciding — there's no rush

The Verdict

TutorCruncher wins in more feature categories, but TutorBird may be better for specific use cases.

TutorBird logo
0
wins
13
ties
TutorCruncher logo
10
wins
TutorBird logo

Choose TutorBird if

  • You prioritize most affordable starting price in the market ($14.95/month)
  • You prioritize simple, intuitive interface with minimal learning curve
  • You prioritize responsive customer support with real human responses
TutorBird vs Tutorbase →
TutorCruncher logo

Choose TutorCruncher if

More feature wins
  • You prioritize powerful api for custom integrations (enterprise plan)
  • You prioritize comprehensive payroll with automatic tutor payouts
  • You need good for agencies with technical staff
TutorCruncher vs Tutorbase →
Or consider
Tutorbase logo

Tutorbase

A third option to explore

Consider Tutorbase if:

You need both scheduling flexibility AND integrated billing
You want a visual CRM with lead pipeline tracking
You plan to scale and want predictable, flat pricing
You need native WhatsApp integration for client communication
Get started free

Frequently asked questions

Common questions about choosing between TutorBird and TutorCruncher for your tutoring business.

TutorCruncher wins more feature categories in our comparison. TutorBird excels at most affordable starting price in the market ($14.95/month), while TutorCruncher is stronger for powerful api for custom integrations (enterprise plan). Choose based on your priorities.

Still have questions about TutorBird vs TutorCruncher? Contact Us

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Data Sources & Verification

Transparency matters. Here's where our data comes from:

Last Updated

January 22, 2026

Pricing

tutorbird.com, https://tutorcruncher.com(verified January 22, 2026)

Migration Data

Based on actual customer migrations from TutorBird & TutorCruncher to Tutorbase

Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.

TutorBird vs TutorCruncher (2026): Detailed Comparison for Tutoring Businesses | Tutorbase