Calendly vs My Music Staff
Choosing between Calendly and My Music Staff for your tutoring business? This 2026 comparison breaks down features, pricing, and real user experiences to help you decide.
Calendly
My Music Staff
Independent comparison based on features, pricing, and user reviews
Quick Answer
Calendly vs My Music Staff in 2026
Calendly and My Music Staff are both tutoring management platforms with different strengths. Calendly excels at best-in-class appointment booking — eliminates scheduling back-and-forth, while My Music Staff is stronger for affordable at $14.95/month — lowest entry point for music studio management. Your choice depends on whether you prioritize scheduling flexibility, billing integration, or specific features for your tutoring business.
Based on feature comparison, pricing data, and verified user reviews
Overview of Calendly and My Music Staff
What is Calendly?
Cloud-based scheduling automation software that eliminates back-and-forth booking emails. Founded in 2013, valued at $3 billion, used by millions. Excellent at appointment scheduling — but not designed for tutoring business operations.
What is My Music Staff?
Cloud-based music studio management software designed to help private music teachers and small studios handle students, lessons, invoices, payments, attendance, expenses, and billing in one place. Operated by Port 443 Inc.
TLDR (summary)
Calendly and My Music Staff are both tutoring management platforms. Calendly is known for best-in-class appointment booking — eliminates scheduling back-and-forth, while My Music Staff excels at affordable at $14.95/month — lowest entry point for music studio management.
Calendly vs My Music Staff: Feature comparison
Compare features across key categories. Toggle 'Compare with Tutorbase' to see how a third option stacks up.
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Strengths & Weaknesses
An honest look at what each platform does well.
Where Calendly excels
Calendly has built its reputation on these core strengths.
Where My Music Staff excels
My Music Staff stands out in these key areas.
Where Each Falls Short
Common challenges users report with each platform.
Calendly limitations
Areas where Calendly users report challenges.
My Music Staff limitations
Areas where My Music Staff users report challenges.
Pricing Comparison
Compare Calendly and My Music Staff pricing plans.
Calendly
- 1 active event type
- 1 calendar connection
- Automated email notifications
- Unlimited 1-on-1 meetings
- Only 1 event type active at a time
- Calendly branding
- Unlimited event types
- Up to 2 calendars per user
- Group events and collective events
- Stripe and PayPal payment collection
- Per-user pricing scales with team
- Upfront payment only (no recurring billing)
- All Standard features
- Round-robin scheduling
- Salesforce integration
- Team-wide reporting
- Still no billing, invoicing, attendance, or payroll
My Music Staff
- Unlimited students
- Unlimited storage (files under 2GB)
- SMS reminders included
- Student/parent portal
- Single teacher account only
- No CRM or lead pipeline
- All Single Teacher features
- Per-teacher account access
- Becomes difficult to manage at 5+ teachers
- Manual administrative work increases with each teacher added
Pricing information verified 2026-02-25. Always confirm current pricing directly with each provider.
What to consider when choosing between Calendly and My Music Staff
Both platforms have strengths, but there are some common challenges tutoring businesses face when choosing between these two options.
Both have limited drag & drop calendar capabilities
Common feedback from users evaluating both platforms
Neither offers room management
Common feedback from users evaluating both platforms
Both have limited group lessons capabilities
Common feedback from users evaluating both platforms
Package Billing is limited or unavailable in both
Common feedback from users evaluating both platforms
Cancellation Fees is limited or unavailable in both
Common feedback from users evaluating both platforms
The question to ask: If you need capabilities that span both Calendly's strengths and My Music Staff's strengths, is there an option that bridges both?
Some businesses have found another approach
When comparing Calendly and My Music Staff, some tutoring businesses have also explored Tutorbase as an alternative that takes a different approach.
Why some businesses chose Tutorbase instead
Neither Calendly nor My Music Staff fully addresses the challenge of both have limited drag & drop calendar capabilities. Many tutoring businesses find themselves needing capabilities that sit between what these two solutions offer.
Tutorbase was built specifically for tutoring businesses that need both powerful scheduling and integrated billing in one platform. Instead of choosing between feature sets, Tutorbase combines the strengths of traditional tutoring software with modern CRM and communication tools.
How Tutorbase approaches things differently:
- Built-in CRM with visual lead pipeline
- Native WhatsApp integration for client communication
- Modern drag-and-drop scheduling interface
- Automatic lesson-to-invoice billing flow
Simple, transparent pricing
Free to use. 1% fee only when you invoice through Tutorbase.
No monthly subscription. No per-student fees. No hidden charges. If you invoice nothing, you pay nothing.
No pressure — just another option to evaluate in your research.
Explore all Tutorbase featuresMany tutoring businesses explore all their options before deciding — there's no rush
The Verdict
My Music Staff wins in more feature categories, but Calendly may be better for specific use cases.
Choose Calendly if
- You prioritize best-in-class appointment booking — eliminates scheduling back-and-forth
- You prioritize 150+ integrations including zoom, google meet, and major crms
- You prioritize free tier gets solo tutors started with basic scheduling
Choose My Music Staff if
- You prioritize affordable at $14.95/month — lowest entry point for music studio management
- You prioritize 96% user satisfaction across 754+ reviews on software advice and capterra
- You prioritize automated invoicing with auto-charge saves significant admin time for solo teachers
Tutorbase
A third option to explore
Consider Tutorbase if:
Frequently asked questions
Common questions about choosing between Calendly and My Music Staff for your tutoring business.
My Music Staff wins more feature categories in our comparison. Calendly excels at best-in-class appointment booking — eliminates scheduling back-and-forth, while My Music Staff is stronger for affordable at $14.95/month — lowest entry point for music studio management. Choose based on your priorities.
More comparisons
Explore other head-to-head comparisons for tutoring software.
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Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
February 25, 2026
Pricing
My Music Staff(verified February 25, 2026)
Migration Data
Based on actual customer migrations from Calendly & My Music Staff to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.