FreshBooks vs SchoolTracs
Choosing between FreshBooks and SchoolTracs for your tutoring business? This 2026 comparison breaks down features, pricing, and real user experiences to help you decide.
FreshBooks
SchoolTracs
Independent comparison based on features, pricing, and user reviews
Quick Answer
FreshBooks vs SchoolTracs in 2026
FreshBooks and SchoolTracs are both tutoring management platforms with different strengths. FreshBooks excels at best-in-class invoicing — professional, customizable, with automatic reminders and view tracking, while SchoolTracs is stronger for strong feature set for general education centers (music, art, sports, language). Your choice depends on whether you prioritize scheduling flexibility, billing integration, or specific features for your tutoring business.
Based on feature comparison, pricing data, and verified user reviews
Overview of FreshBooks and SchoolTracs
What is FreshBooks?
Cloud-based accounting software designed for freelancers and small businesses. Handles invoicing, expense tracking, time tracking, and payments. Founded in 2003, raised $464M, serves millions of users. Excellent at accounting — but lacks scheduling, attendance, student management, and every other tutoring-specific feature.
What is SchoolTracs?
SchoolTracs is an education center management platform founded in 2009 in Hong Kong. It serves tuition centers, music schools, and enrichment programs across Asia with scheduling, billing, and mobile app features. Known for its usage-based pricing and regional payment integrations.
TLDR (summary)
FreshBooks and SchoolTracs are both tutoring management platforms. FreshBooks is known for best-in-class invoicing — professional, customizable, with automatic reminders and view tracking, while SchoolTracs excels at strong feature set for general education centers (music, art, sports, language).
FreshBooks vs SchoolTracs: Feature comparison
Compare features across key categories. Toggle 'Compare with Tutorbase' to see how a third option stacks up.
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Strengths & Weaknesses
An honest look at what each platform does well.
Where FreshBooks excels
FreshBooks has built its reputation on these core strengths.
Where SchoolTracs excels
SchoolTracs stands out in these key areas.
Where Each Falls Short
Common challenges users report with each platform.
FreshBooks limitations
Areas where FreshBooks users report challenges.
SchoolTracs limitations
Areas where SchoolTracs users report challenges.
Pricing Comparison
Compare FreshBooks and SchoolTracs pricing plans.
FreshBooks
- Up to 5 billable clients
- Unlimited invoices
- Expense tracking
- Time tracking
- Only 5 clients
- No scheduling
- Up to 50 billable clients
- All Lite features
- Proposals
- Recurring invoices
- Same feature gaps for tutoring
- Unlimited billable clients
- All Plus features
- Accounts payable
- Project profitability
- Same feature gaps for tutoring
SchoolTracs
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
Pricing information verified 2026-02-25. Always confirm current pricing directly with each provider.
What to consider when choosing between FreshBooks and SchoolTracs
Both platforms have strengths, but there are some common challenges tutoring businesses face when choosing between these two options.
Package Billing is limited or unavailable in both
Common feedback from users evaluating both platforms
Lead Capture is limited or unavailable in both
Common feedback from users evaluating both platforms
Lead Pipeline is limited or unavailable in both
Common feedback from users evaluating both platforms
Neither offers whatsapp integration
Common feedback from users evaluating both platforms
Neither offers flat pricing that stays affordable as you scale
Common feedback from users evaluating both platforms
The question to ask: If you need capabilities that span both FreshBooks's strengths and SchoolTracs's strengths, is there an option that bridges both?
Some businesses have found another approach
When comparing FreshBooks and SchoolTracs, some tutoring businesses have also explored Tutorbase as an alternative that takes a different approach.
Why some businesses chose Tutorbase instead
Neither FreshBooks nor SchoolTracs fully addresses the challenge of package billing is limited or unavailable in both. Many tutoring businesses find themselves needing capabilities that sit between what these two solutions offer.
Tutorbase was built specifically for tutoring businesses that need both powerful scheduling and integrated billing in one platform. Instead of choosing between feature sets, Tutorbase combines the strengths of traditional tutoring software with modern CRM and communication tools.
How Tutorbase approaches things differently:
- Built-in CRM with visual lead pipeline
- Native WhatsApp integration for client communication
- Modern drag-and-drop scheduling interface
- Automatic lesson-to-invoice billing flow
Simple, transparent pricing
Free to use. 1% fee only when you invoice through Tutorbase.
No monthly subscription. No per-student fees. No hidden charges. If you invoice nothing, you pay nothing.
No pressure — just another option to evaluate in your research.
Explore all Tutorbase featuresMany tutoring businesses explore all their options before deciding — there's no rush
The Verdict
SchoolTracs wins in more feature categories, but FreshBooks may be better for specific use cases.
Choose FreshBooks if
- You prioritize best-in-class invoicing — professional, customizable, with automatic reminders and view tracking
- You need strong expense tracking with receipt scanning and automatic bank import
- You prioritize time tracking that converts directly to invoices — useful for hourly tutoring
Choose SchoolTracs if
- You need strong feature set for general education centers (music, art, sports, language)
- You prioritize competitive usage-based pricing starting at $40/month per branch
- You need excellent user reviews (4.6/5 stars from 447 reviews)
Tutorbase
A third option to explore
Consider Tutorbase if:
Frequently asked questions
Common questions about choosing between FreshBooks and SchoolTracs for your tutoring business.
SchoolTracs wins more feature categories in our comparison. FreshBooks excels at best-in-class invoicing — professional, customizable, with automatic reminders and view tracking, while SchoolTracs is stronger for strong feature set for general education centers (music, art, sports, language). Choose based on your priorities.
More comparisons
Explore other head-to-head comparisons for tutoring software.
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Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
February 25, 2026
Pricing
SchoolTracs(verified February 25, 2026)
Migration Data
Based on actual customer migrations from FreshBooks & SchoolTracs to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.