My Music Staff vs SchoolTracs
Choosing between My Music Staff and SchoolTracs for your tutoring business? This 2026 comparison breaks down features, pricing, and real user experiences to help you decide.
My Music Staff
SchoolTracs
Independent comparison based on features, pricing, and user reviews
Quick Answer
My Music Staff vs SchoolTracs in 2026
My Music Staff and SchoolTracs are both tutoring management platforms with different strengths. My Music Staff excels at affordable at $14.95/month — lowest entry point for music studio management, while SchoolTracs is stronger for strong feature set for general education centers (music, art, sports, language). Your choice depends on whether you prioritize scheduling flexibility, billing integration, or specific features for your tutoring business.
Based on feature comparison, pricing data, and verified user reviews
Overview of My Music Staff and SchoolTracs
What is My Music Staff?
Cloud-based music studio management software designed to help private music teachers and small studios handle students, lessons, invoices, payments, attendance, expenses, and billing in one place. Operated by Port 443 Inc.
What is SchoolTracs?
SchoolTracs is an education center management platform founded in 2009 in Hong Kong. It serves tuition centers, music schools, and enrichment programs across Asia with scheduling, billing, and mobile app features. Known for its usage-based pricing and regional payment integrations.
TLDR (summary)
My Music Staff and SchoolTracs are both tutoring management platforms. My Music Staff is known for affordable at $14.95/month — lowest entry point for music studio management, while SchoolTracs excels at strong feature set for general education centers (music, art, sports, language).
My Music Staff vs SchoolTracs: Feature comparison
Compare features across key categories. Toggle 'Compare with Tutorbase' to see how a third option stacks up.
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Strengths & Weaknesses
An honest look at what each platform does well.
Where My Music Staff excels
My Music Staff has built its reputation on these core strengths.
Where SchoolTracs excels
SchoolTracs stands out in these key areas.
Where Each Falls Short
Common challenges users report with each platform.
My Music Staff limitations
Areas where My Music Staff users report challenges.
SchoolTracs limitations
Areas where SchoolTracs users report challenges.
Pricing Comparison
Compare My Music Staff and SchoolTracs pricing plans.
My Music Staff
- Unlimited students
- Unlimited storage (files under 2GB)
- SMS reminders included
- Student/parent portal
- Single teacher account only
- No CRM or lead pipeline
- All Single Teacher features
- Per-teacher account access
- Becomes difficult to manage at 5+ teachers
- Manual administrative work increases with each teacher added
SchoolTracs
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
Pricing information verified 2026-02-25. Always confirm current pricing directly with each provider.
What to consider when choosing between My Music Staff and SchoolTracs
Both platforms have strengths, but there are some common challenges tutoring businesses face when choosing between these two options.
Both have limited package billing capabilities
Common feedback from users evaluating both platforms
Lead Capture is limited or unavailable in both
Common feedback from users evaluating both platforms
Lead Pipeline is limited or unavailable in both
Common feedback from users evaluating both platforms
Neither offers whatsapp integration
Common feedback from users evaluating both platforms
Neither offers flat pricing that stays affordable as you scale
Common feedback from users evaluating both platforms
The question to ask: If you need capabilities that span both My Music Staff's strengths and SchoolTracs's strengths, is there an option that bridges both?
Some businesses have found another approach
When comparing My Music Staff and SchoolTracs, some tutoring businesses have also explored Tutorbase as an alternative that takes a different approach.
Why some businesses chose Tutorbase instead
Neither My Music Staff nor SchoolTracs fully addresses the challenge of both have limited package billing capabilities. Many tutoring businesses find themselves needing capabilities that sit between what these two solutions offer.
Tutorbase was built specifically for tutoring businesses that need both powerful scheduling and integrated billing in one platform. Instead of choosing between feature sets, Tutorbase combines the strengths of traditional tutoring software with modern CRM and communication tools.
How Tutorbase approaches things differently:
- Built-in CRM with visual lead pipeline
- Native WhatsApp integration for client communication
- Modern drag-and-drop scheduling interface
- Automatic lesson-to-invoice billing flow
Simple, transparent pricing
Free to use. 1% fee only when you invoice through Tutorbase.
No monthly subscription. No per-student fees. No hidden charges. If you invoice nothing, you pay nothing.
No pressure — just another option to evaluate in your research.
Explore all Tutorbase featuresMany tutoring businesses explore all their options before deciding — there's no rush
The Verdict
SchoolTracs wins in more feature categories, but My Music Staff may be better for specific use cases.
Choose My Music Staff if
- You prioritize affordable at $14.95/month — lowest entry point for music studio management
- You prioritize 96% user satisfaction across 754+ reviews on software advice and capterra
- You prioritize automated invoicing with auto-charge saves significant admin time for solo teachers
Choose SchoolTracs if
- You need strong feature set for general education centers (music, art, sports, language)
- You prioritize competitive usage-based pricing starting at $40/month per branch
- You need excellent user reviews (4.6/5 stars from 447 reviews)
Tutorbase
A third option to explore
Consider Tutorbase if:
Frequently asked questions
Common questions about choosing between My Music Staff and SchoolTracs for your tutoring business.
SchoolTracs wins more feature categories in our comparison. My Music Staff excels at affordable at $14.95/month — lowest entry point for music studio management, while SchoolTracs is stronger for strong feature set for general education centers (music, art, sports, language). Choose based on your priorities.
More comparisons
Explore other head-to-head comparisons for tutoring software.
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Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
February 25, 2026
Pricing
SchoolTracs(verified February 25, 2026)
Migration Data
Based on actual customer migrations from My Music Staff & SchoolTracs to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.