Best Online Tutoring Software (2026)
Compare the top management platforms for online tutoring businesses — from virtual lesson scheduling to remote billing to online lead capture.
Quick Answer
We ranked 5 platforms against online tutoring management needs: remote lesson scheduling, virtual lead capture, online payment collection, and timezone-aware operations. Tutorbase ranked #1 for its WhatsApp-native lead capture and billing automation that works regardless of delivery mode. TutorCruncher suits agencies managing distributed tutor networks. Limitation: Tutorbase has no built-in virtual classroom or video conferencing.
5 tools compared
Disclosure: Tutorbase publishes this comparison and is included as a ranked option. We list our honest limitations alongside every competitor. All feature data is independently verified.
Top Online Tutoring Software software at a glance
Quick comparison of key details to help you narrow down your options
| Software | Best For | Price Range | Action |
|---|---|---|---|
Tutorbase #1 software | Online tutoring businesses wanting CRM, scheduling, and billing automation with WhatsApp-native lead capture | Free Core + 1% for billing | Get started |
TutorCruncher | Online tutoring agencies with complex commission structures and distributed tutor teams | $30–$240/month + 2.5–3.85% card fees + $50/extra branch | Compare |
Wise | Tutors wanting a marketplace to find students with built-in video lessons — willing to trade revenue share for discovery | 15–20% commission per lesson | Compare |
Teachworks | Small online tutoring businesses wanting affordable, reliable scheduling with proven track record | $16.49–$188/month + $0.07–$0.32/lesson + $35/extra branch | Compare |
Teach n Go | Online tutoring businesses wanting a student portal with course materials and basic LMS features | $24–$99/month (by teacher count) | Compare |
Tutorbase
TutorCruncher
Wise
Teachworks
Teach n Go
Pricing spans all available tiers. Check vendor websites for current rates. Updated January 2026.
Which software fits your priority?
Find the best match based on what matters most to your online tutoring software.
| Your Priority | Best Pick | Why |
|---|---|---|
| Online business wanting CRM + billing automation | Tutorbase#1 | WhatsApp captures leads 24/7, CRM tracks them to enrollment, billing runs itself from attendance — all without physical infrastructure |
| Agency managing distributed tutor network | TutorCruncher | $30–240/month + 2.5–3.85% card fees — built for agencies with commission structures, tutor matching, and API access |
| Online tutoring marketplace with built-in video | Wise | Built-in virtual classroom with whiteboard — but takes 15-20% commission and owns your student relationships |
| Small online business wanting proven software | Teachworks | $16.49–89/month + $0.32/lesson — 70,000+ users since 2014, solid scheduling but no autopay or CRM |
| Online tutoring with LMS features | Teach n Go | $24–99/month — includes student portal with materials sharing, but limited billing automation and no WhatsApp |
Tutorbase
WinnerOnline tutoring businesses face a unique challenge: every touchpoint must work remotely — lead capture, scheduling, billing, and communication. Generic management tools assume in-person operations. Tutorbase is built for online-first: WhatsApp captures leads at any hour from any timezone, the CRM tracks them through enrollment, scheduling connects to billing automatically, and parents manage everything through their portal. No commission cuts (unlike marketplaces), no per-lesson fees (unlike Teachworks), and no 3.85% card surcharges (unlike TutorCruncher).
Captures 2x more international leads via WhatsApp and saves 4+ hours/week on admin for online tutoring businesses
- No built-in virtual classroom or whiteboard (use Zoom, Google Meet, or similar)
- No native mobile app yet — web-only experience (mobile responsive)
- Newer software with smaller user base than established competitors
Why Online Tutoring Software Have Unique Software Needs
Understanding these differences helps you choose the right software.
Online Lead Capture (WhatsApp-Native)
A parent in Dubai finds your website at 11pm their time. Can they start a conversation instantly? WhatsApp messages have 95%+ open rates vs 20% for email. If your lead capture requires a form submission and email reply, you're losing 40-60% of international leads to businesses that respond instantly.
Impact: WhatsApp-native lead capture converts international inquiries at 2x the rate of email-only forms — leads engage within minutes, not days
Timezone-Aware Scheduling
Your tutor in London teaches a student in Singapore — that's an 8-hour difference. When the parent sees 'Tuesday 4pm,' it must show their local time, not yours. Timezone mistakes lead to no-shows, frustrated parents, and lost revenue.
Impact: Automatic timezone display for all participants eliminates confusion-driven no-shows that cost $50-100 per missed lesson
Remote Billing Without Physical Touchpoints
You can't hand a paper invoice to an online student's parent. Every billing touchpoint must work remotely — online invoices, digital payment, package balance visibility, and automated reminders. Manual billing processes that work for in-person centers fail completely online.
Impact: Fully remote billing with online payment collection and automated reminders reduces late payments by 70% for online businesses
Virtual Lesson Management
Online tutoring needs: lesson links distributed automatically, attendance confirmed digitally, materials shared before sessions, and recordings accessible after. Managing these via email threads creates chaos at 10+ students.
Impact: Centralized virtual lesson management replaces 5+ separate tools (calendar, video, email, invoicing, file sharing)
CRM for Online Lead Pipeline
Online businesses get leads from multiple channels — website, WhatsApp, Instagram, referrals. Without a visual CRM pipeline, leads from different channels mix together and 30-50% fall through cracks. You need to track every inquiry from first message to enrolled student.
Impact: Visual CRM pipeline tracks leads across all online channels — zero inquiries forgotten, conversion rates visible at a glance
All 5 Options Compared
Ranked by overall value for online tutoring software.
Tutorbase
Top PickAI-native tutoring software with WhatsApp lead capture and automated billing for online businesses
TutorCruncher
Feature-rich platform for tutoring agencies managing distributed tutor networks
Wise
Online tutoring marketplace with built-in virtual classroom and whiteboard
Teachworks
Established tutoring management software with solid scheduling for online lessons
Teach n Go
Tutoring management software with student portal and materials sharing
Online Tutoring Software software feature comparison
How each tool compares across key capabilities for online tutoring software.
| Feature | | | | | |
|---|---|---|---|---|---|
| Teacher management & payouts | Per-subject pay rates with automatic calculation | Complex commission structures with multi-tier payouts | Marketplace handles payments minus commission — no custom pay structures | Payroll calculation from lesson data | Basic payroll — limited multi-rate support |
| Parent/student portal | Full self-service portal for scheduling, billing, and communication | Client portal with online access | Student access through marketplace — limited parent features | Limited portal — no easy online payment | Student/parent portal with materials and schedule access |
| WhatsApp integration | Native WhatsApp for lead capture, reminders, and communication | No WhatsApp — relies on email and SMS | No WhatsApp — in-platform messaging only | No WhatsApp — email and SMS only | No WhatsApp — email communication only |
| Automated reminders | WhatsApp + email reminders reduce no-shows for online sessions | Email reminders — SMS charged per message | Platform notifications for scheduled sessions | Email and SMS lesson reminders | Email reminders for scheduled lessons |
Comparison based on publicly available information. Last updated January 2026.
How We Evaluated
The key criteria we used to rank these options for online tutoring software.
Online lead capture
Can you capture leads from website visitors, WhatsApp, and social media? Online businesses live or die by lead conversion — 24/7 availability is critical.
Virtual lesson management
Does the software support online lesson scheduling with video integration, timezone handling, and attendance confirmation?
Remote billing
Can billing work entirely online — from invoice creation to payment collection to package tracking — without any physical touchpoints?
CRM for online channels
Can you track leads from multiple online channels (website, WhatsApp, social media, referrals) in one visual pipeline?
Commission vs subscription pricing
Marketplaces take 15-20% per lesson. Management software charges monthly fees. Calculate your breakeven to choose the right model.
Hands-on testing
Rankings based on actual usage, not marketing claims.
How to Choose the Right Software
Follow these steps to find the best fit for your online tutoring software.
Determine your online business model
Are you an independent tutoring business managing your own students, or do you want a marketplace to find students for you? If independent, you need CRM + billing automation (Tutorbase, Teachworks). If marketplace, Wise provides students but takes 15-20% commission and controls relationships.
Assess your lead capture channels
Where do your online leads come from? If WhatsApp is primary (especially for international students), only Tutorbase offers native WhatsApp lead capture. If leads come through your website forms, most tools handle that. If you rely on social media, check CRM integration capabilities.
Check billing for remote operations
Online billing must work without physical touchpoints. Can parents pay online? Do invoices send automatically? Are package balances visible remotely? Tutorbase automates everything from attendance. Teachworks generates invoices but requires manual payment collection. Wise handles payments but takes a commission cut.
Evaluate the virtual teaching experience
Do you need built-in video? Wise has native virtual classrooms. Teach n Go has basic video integration. Tutorbase, Teachworks, and TutorCruncher require external video tools (Zoom, Meet). If you already use Zoom, built-in video is less important than management features.
Which Online Tutoring Software alternative is right for you?
Different tutoring businesses have different needs. Here's our honest assessment of which tool fits which scenario.
Solo online tutors
Recommended:
Tutorbase or Wise
Tutorbase if you want to own your students and pay 1% billing fee. Wise if you need the marketplace to find students (but pay 15-20% commission).
Online tutoring businesses (5-15 tutors)
Recommended:
Tutorbase
WhatsApp lead capture + CRM + automated billing — everything online businesses need without marketplace commissions.
Online tutoring agencies (15+ tutors)
Recommended:
Tutorbase or TutorCruncher
Tutorbase for simpler management. TutorCruncher for complex agency commission structures with API access.
Hybrid (online + in-person) businesses
Recommended:
Tutorbase
Same system manages both online and in-person lessons — scheduling, billing, and payroll work identically regardless of delivery mode.
When to Choose Each Option
Different tools excel for different needs. Here's our guidance.
Choose Tutorbase if you want online lead capture + billing automation...
- WhatsApp-native lead capture for international students
- Visual CRM to track online leads through enrollment
- Billing automation that works for online and in-person lessons
- Parent portal for full remote self-service
- Growing online business wanting to avoid marketplace commissions
Choose TutorCruncher if you run an online tutoring agency...
- Complex commission structures for distributed tutor teams
- Automated client-tutor matching for large tutor pools
- API access for custom platform integrations
- Enterprise permissions for managing remote teams
- Technical team comfortable with 3+ month setup
Choose Wise if you want students to find you...
- Need a marketplace to bring students (don't have your own lead channels)
- Want built-in virtual classroom with whiteboard
- Comfortable with 15-20% commission on every lesson
- Don't need CRM, packages, or family billing
- Starting out and willing to trade margins for discovery
Choose Teachworks if you want affordable online scheduling...
- Small online business wanting low-cost management
- Comfortable collecting payments manually
- Don't need CRM or WhatsApp integration
- 70,000+ users since 2014 matters more than automation
- Basic online scheduling with Zoom link support
Choose Teach n Go if you need a student portal with materials...
- Want to share course materials through a student portal
- Need basic LMS features (assignments, resources)
- Comfortable with manual billing processes
- Don't need CRM or WhatsApp
- Value student portal features over billing automation
When to Avoid Each Option
No software is perfect. Here's when each option might NOT be right for you.
Skip Tutorbase if...
- You need built-in virtual classroom or whiteboard (use Zoom/Meet externally)
- You require a native mobile app today (web-only, mobile-responsive)
- You want 10+ years of track record (launched 2024)
- You need LMS features like course content or assignment submission
Skip Teachworks if...
- You want WhatsApp lead capture (no WhatsApp integration)
- You need autopay for online payments (manual payment collection only)
- You want CRM to track online inquiries (no built-in lead pipeline)
- Per-lesson fees multiply with high volume ($0.32/lesson on Starter)
Skip TutorCruncher if...
- You want quick onboarding (3+ month learning curve)
- Your tutors expect fast payments (7-day fund release delay)
- You need WhatsApp for international parents (email/SMS only)
- You want simple pricing (fees up to 3.85% + base costs)
Skip Wise if...
- You want to own your student relationships (Wise controls the marketplace)
- You want predictable costs (15-20% commission on every lesson)
- You need CRM or lead pipeline (marketplace model, Wise brings students)
- You want billing flexibility like packages or family accounts
Skip Teach n Go if...
- You want WhatsApp integration (email and SMS only)
- You need automated billing from attendance (manual invoice creation)
- You want CRM lead pipeline (basic student management only)
- You need advanced payroll with multi-rate support (basic payroll)
Honest recommendations
We believe transparency builds trust.
Frequently Asked Questions
Common questions about choosing software for online tutoring software.
Tutorbase ranks #1 for online tutoring management because it combines WhatsApp lead capture (95%+ open rates), visual CRM, and automated billing in one system — all without marketplace commissions. For tutors wanting a marketplace to find students, Wise provides built-in virtual classrooms but takes 15-20% per lesson.
Explore More Rankings
See our top picks for other business types.
Best Tutoring Billing Software (2026)
Compare the top billing and invoicing platforms for tutoring businesses — from automated invoicing to package tracking to payment collection.
Best Tutoring Scheduling Software (2026)
Compare the top scheduling platforms for tutoring businesses — from drag-and-drop calendars to conflict detection to billing integration.
Best Software for Independent Tutors (2026)
Compare the top management tools for solo tutors, private tutors, and independent teaching businesses.
Best Tutoring Software for Tutoring Centers (2026)
Compare the top management platforms for tutoring centers, learning centers, and multi-tutor businesses.
Best Software for Online Tutoring Software
After evaluating 5 tools against criteria specific to online tutoring software, here's our recommendation.
Tutorbase
#1 PickOnline tutoring businesses face a unique challenge: every touchpoint must work remotely — lead capture, scheduling, billing, and communication. Generic management tools assume in-person operations. Tutorbase is built for online-first: WhatsApp captures leads at any hour from any timezone, the CRM tracks them through enrollment, scheduling connects to billing automatically, and parents manage everything through their portal. No commission cuts (unlike marketplaces), no per-lesson fees (unlike Teachworks), and no 3.85% card surcharges (unlike TutorCruncher).
Captures 2x more international leads via WhatsApp and saves 4+ hours/week on admin for online tutoring businesses
No built-in virtual classroom or whiteboard (use Zoom, Google Meet, or similar)
Based on hands-on testing of 5 tools against criteria including online lead capture, virtual lesson management, and more.
Set up your online tutoring software software in 15 minutes
Free core plan—no credit card, no commitment. See why we ranked #1.
Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
January 28, 2026
Migration Data
Based on actual customer migrations from Online Tutoring Software to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.