Best Tutoring Scheduling Software (2026)
Compare the top scheduling platforms for tutoring businesses — from drag-and-drop calendars to conflict detection to billing integration.
Quick Answer
We ranked 5 platforms against tutoring-specific scheduling needs: multi-teacher calendars, room conflict detection, recurring lesson management, and billing integration. Tutorbase ranked #1 because its drag-drop calendar flows directly into billing and payroll — no re-entering data. Calendly suits solo tutors booking 1-on-1 sessions. Limitation: Tutorbase has no native mobile app and lacks built-in video conferencing.
5 tools compared
Disclosure: Tutorbase publishes this comparison and is included as a ranked option. We list our honest limitations alongside every competitor. All feature data is independently verified.
Top Scheduling Software software at a glance
Quick comparison of key details to help you narrow down your options
| Software | Best For | Price Range | Action |
|---|---|---|---|
Tutorbase #1 software | Tutoring businesses wanting one calendar that manages scheduling, billing, and payroll together | Free Core + 1% for billing | Get started |
Teachworks | Small tutoring centers wanting reliable scheduling at an affordable price point | $16.49–$188/month + $0.07–$0.32/lesson + $35/extra branch | Compare |
TutorCruncher | Established tutoring agencies managing complex multi-tutor schedules with commission structures | $30–$240/month + 2.5–3.85% card fees + $50/extra branch | Compare |
Calendly | Solo tutors who only need shareable booking links for 1-on-1 sessions | $0–$16/month (Free to Teams) | Compare |
Appointy | Centers wanting a public booking page for walk-in appointments and trial lessons | $30–$100/month (Growth to Enterprise) | Compare |
Tutorbase
Teachworks
TutorCruncher
Calendly
Appointy
Pricing spans all available tiers. Check vendor websites for current rates. Updated January 2026.
Which software fits your priority?
Find the best match based on what matters most to your scheduling software.
| Your Priority | Best Pick | Why |
|---|---|---|
| Center wanting scheduling that connects to billing | Tutorbase#1 | Only software where scheduling a lesson means billing and payroll are already configured — zero duplicate data entry |
| Solo tutor booking 1-on-1 sessions | Calendly | $0–16/month with shareable booking links — but no tutoring features, billing, or group lessons |
| Center needing quick generic booking | Appointy | $30–100/month with online booking pages — but no lesson packages, tutor payroll, or room capacity limits |
| Established center with complex payroll needs | TutorCruncher | $30–240/month + 2.5–3.85% card fees — multi-tier commissions and franchise support but steep learning curve |
| Small center wanting proven reliability | Teachworks | $16.49–89/month + $0.32/lesson — 70,000+ users since 2014 with solid calendar but no autopay |
Tutorbase
WinnerTutoring scheduling has a unique challenge: every lesson you schedule must connect to billing, attendance, and payroll. Generic scheduling tools (Calendly, Appointy) handle the calendar but leave you re-entering data into billing spreadsheets. Tutorbase is the only software where dragging a lesson to Wednesday automatically updates the invoice, adjusts the package balance, and notifies both the parent and tutor — one action, everything cascades. Room capacity and tutor conflicts are blocked before they happen, not just flagged.
Saves 4+ hours/week on scheduling admin and eliminates double-bookings that cost $200+ per incident
- No built-in video conferencing (use Zoom, Google Meet, or similar)
- No native mobile app yet — web-only experience (mobile responsive)
- Newer software with smaller user base than established competitors
Why Scheduling Software Have Unique Software Needs
Understanding these differences helps you choose the right software.
Multi-Teacher Calendar Management
Your center has 8 tutors teaching across 4 rooms. You need to see everyone's schedule at a glance — who's free at 3pm Tuesday, which rooms are available, where conflicts exist. Toggling between individual calendars wastes 30+ minutes daily.
Impact: Single-view multi-teacher calendar eliminates the 'who's available?' guessing game — assign tutors in seconds, not minutes
Room and Resource Conflict Detection
Conference Room A seats 6 students. Lab B has 4 computer stations. When you schedule a group of 8 in Room A, the system should block it — not just warn. Double-booking a room costs $200+ in refunds and lost trust per incident.
Impact: Automatic room capacity enforcement and tutor conflict blocking prevents double-bookings before they happen
Recurring Lesson Series
Emma has SAT prep every Tuesday and Thursday at 4pm with David for 12 weeks. Creating 24 individual lessons is a waste of time. One recurring series with automatic billing attachment should take under 30 seconds.
Impact: Recurring lesson series with billing attachment save 2+ hours/week on schedule setup and eliminate missed lessons
Rescheduling Without Billing Chaos
A parent calls to move Tuesday's lesson to Wednesday. In most software, rescheduling means: move the calendar event, then manually adjust the invoice, then update the package balance, then notify the tutor. One change should trigger all updates automatically.
Impact: One-click rescheduling that cascades to billing, packages, and notifications saves 15+ minutes per reschedule
Group and Private Lessons in One View
Your center runs SAT boot camps (groups of 8) alongside private tutoring. Some tutors teach both. The calendar must show group occupancy alongside 1-on-1 slots — not force you to switch between separate systems.
Impact: Unified calendar for group and private lessons prevents tutor over-scheduling and gives parents a complete view
All 5 Options Compared
Ranked by overall value for scheduling software.
Tutorbase
Top PickAI-native tutoring software where scheduling flows into billing and payroll automatically
Teachworks
Established tutoring management software with solid scheduling features
TutorCruncher
Feature-rich tutoring platform with agency-focused scheduling
Calendly
Popular appointment scheduling tool for booking 1-on-1 meetings
Appointy
General-purpose appointment booking software with online scheduling
Scheduling Software software feature comparison
How each tool compares across key capabilities for scheduling software.
| Feature | | | | | |
|---|---|---|---|---|---|
| Drag-and-drop scheduling | Modern drag-and-drop calendar with day, week, and month views | Drag-and-drop calendar with multiple views | Calendar exists but described as 'clunky' by users | No drag-and-drop calendar — appointment booking only | Calendar with booking management but limited drag-and-drop |
| Recurring lesson series | Recurring series with flexible end dates and billing attachment | Recurring lesson support with flexible options | Recurring lesson series supported | Recurring meetings possible but not lesson-series management | Basic recurring appointments but not lesson-series management |
| Group lesson support | Group classes with per-student billing and capacity limits | Group lessons with attendance tracking — per-student fees multiply | Group lesson scheduling with attendance tracking | No group scheduling — individual appointments only | Group bookings available but not designed for classroom management |
| Room management | Room assignment with capacity limits and conflict prevention | No room capacity enforcement or overbooking prevention | No room capacity enforcement or overbooking prevention | No room or physical resource management | No room capacity limits or resource assignment |
Comparison based on publicly available information. Last updated January 2026.
How We Evaluated
The key criteria we used to rank these options for scheduling software.
Calendar usability
Can you see all tutors, rooms, and lessons at a glance? Drag-and-drop rescheduling should take seconds, not minutes of manual updates.
Conflict prevention
Does the system block double-bookings and room overbooking automatically, or just warn? Blocking prevents costly incidents.
Billing connection
When you schedule or reschedule a lesson, does billing update automatically? Disconnected systems mean hours of manual reconciliation.
Recurring lesson management
Can you create a 12-week lesson series with one action, with billing automatically attached? Or must you create each lesson individually?
Group lesson support
Can you schedule group classes alongside private lessons in one calendar, with per-student billing and capacity limits?
Hands-on testing
Rankings based on actual usage, not marketing claims.
How to Choose the Right Software
Follow these steps to find the best fit for your scheduling software.
Map your scheduling complexity
Count: How many tutors? How many rooms? Group classes or only 1-on-1? If you have 3+ tutors AND rooms AND group classes, you need tutoring-specific scheduling — generic tools like Calendly won't handle it. Appointy handles basic bookings but not lesson-linked billing.
Check the billing connection
Schedule a lesson and see what happens with billing. In Tutorbase, the billing rate and package deduction are configured when you schedule. In Teachworks, you schedule first, then separately manage billing. In Calendly and Appointy, there's no billing connection at all — you'll manage invoicing separately.
Test rescheduling and cancellation
Move a lesson from Tuesday to Wednesday. Does billing update automatically? Does the tutor get notified? Does the package balance adjust? In Tutorbase, one drag-and-drop updates everything. In most other tools, you'll update 3-4 systems manually per reschedule.
Evaluate the teacher experience
Have a tutor test the system. Can they mark attendance in under 10 seconds? See their schedule on mobile? Get notified of changes? If tutors resist using the software, you'll end up managing schedules manually anyway. Tutorbase and Teachworks both offer clean tutor-facing views.
Which Scheduling Software alternative is right for you?
Different tutoring businesses have different needs. Here's our honest assessment of which tool fits which scenario.
Solo tutors (1-on-1 only)
Recommended:
Calendly or Tutorbase
Calendly if you only need booking links. Tutorbase if you also want billing and package tracking connected to your schedule.
Growing centers (5-15 tutors)
Recommended:
Tutorbase
Multi-teacher calendar with room management, conflict blocking, and automatic billing — no spreadsheets to reconcile.
Established centers (15+ tutors)
Recommended:
Tutorbase or TutorCruncher
Tutorbase for simpler setup and connected billing. TutorCruncher if you need complex commission structures and API access.
Multi-location businesses
Recommended:
TutorCruncher
Purpose-built for franchise scheduling with per-branch calendars and cross-location tutor management.
When to Choose Each Option
Different tools excel for different needs. Here's our guidance.
Choose Tutorbase if scheduling should handle billing too...
- Drag-and-drop calendar connected to billing and payroll
- Room management with capacity limits and conflict blocking
- Recurring lesson series with automatic billing attachment
- One reschedule updates everything — billing, packages, notifications
- Growing center that wants scheduling and billing in one system
Choose Teachworks if you want proven scheduling basics...
- Small center wanting affordable calendar management
- Comfortable manually adjusting billing after rescheduling
- Simple recurring lesson needs without complex series
- 70,000+ users since 2014 matters more than automation
- Basic scheduling without room capacity requirements
Choose TutorCruncher if you need agency scheduling...
- Automated client-tutor matching algorithms
- Complex scheduling with commission tracking
- Multi-branch franchise scheduling with API access
- Technical team comfortable with 3+ month setup
- Need enterprise permissions for scheduling access
Choose Calendly if you just need booking links...
- Solo tutor with only 1-on-1 sessions
- Want free or low-cost booking page ($0-16/month)
- Don't need billing, packages, or attendance tracking
- Don't need group lessons or room management
- Want the simplest possible scheduling setup
Choose Appointy if you need a public booking page...
- Center wanting walk-in and trial lesson booking
- Need online booking page with branding
- Don't need billing or payroll integration
- Basic multi-staff scheduling without complex requirements
- Want promotional features like gift certificates
When to Avoid Each Option
No software is perfect. Here's when each option might NOT be right for you.
Skip Tutorbase if...
- You need built-in video conferencing (no native Zoom/Meet — use external tools)
- You require a native mobile app today (web-only, mobile-responsive)
- You want 10+ years of track record (launched 2024)
- You need standalone scheduling without billing (scheduling connects to billing by design)
Skip Teachworks if...
- You want billing to auto-update when rescheduling (manual adjustment needed)
- You need autopay tied to scheduled lessons (no automatic payment collection)
- You want CRM to track inquiries before scheduling (no built-in lead pipeline)
- Per-lesson pricing multiplies as you schedule more ($0.32/lesson on Starter)
Skip TutorCruncher if...
- You want quick calendar setup (3+ month learning curve reported)
- Your tutors expect easy scheduling (described as 'clunky' by users)
- You need room capacity enforcement (no room management)
- You want simple pricing (fees up to 3.85% + base costs)
Skip Calendly if...
- You manage multiple tutors (single-user focused, team plans expensive)
- You need group lesson scheduling (built for 1-on-1 appointments only)
- You want billing integration (no invoicing, packages, or payment collection)
- You need room management (no physical resource tracking)
Skip Appointy if...
- You need lesson package tracking (no prepaid session balances)
- You want scheduling linked to payroll (no tutor payout features)
- You manage recurring multi-week lesson series (basic recurrence only)
- You need room capacity enforcement with conflict blocking (limited resource management)
Honest recommendations
We believe transparency builds trust.
Frequently Asked Questions
Common questions about choosing software for scheduling software.
Tutorbase ranks #1 for tutoring scheduling because it's the only software where your calendar connects to billing and payroll automatically. Drag a lesson to Wednesday and the invoice updates, the package balance adjusts, and both parent and tutor are notified. For solo tutors wanting free booking links, Calendly's free plan works for basic 1-on-1 scheduling.
Explore More Rankings
See our top picks for other business types.
Best Tutoring Billing Software (2026)
Compare the top billing and invoicing platforms for tutoring businesses — from automated invoicing to package tracking to payment collection.
Best Online Tutoring Software (2026)
Compare the top management platforms for online tutoring businesses — from virtual lesson scheduling to remote billing to online lead capture.
Best Software for Independent Tutors (2026)
Compare the top management tools for solo tutors, private tutors, and independent teaching businesses.
Best Tutoring Software for Tutoring Centers (2026)
Compare the top management platforms for tutoring centers, learning centers, and multi-tutor businesses.
Best Software for Scheduling Software
After evaluating 5 tools against criteria specific to scheduling software, here's our recommendation.
Tutorbase
#1 PickTutoring scheduling has a unique challenge: every lesson you schedule must connect to billing, attendance, and payroll. Generic scheduling tools (Calendly, Appointy) handle the calendar but leave you re-entering data into billing spreadsheets. Tutorbase is the only software where dragging a lesson to Wednesday automatically updates the invoice, adjusts the package balance, and notifies both the parent and tutor — one action, everything cascades. Room capacity and tutor conflicts are blocked before they happen, not just flagged.
Saves 4+ hours/week on scheduling admin and eliminates double-bookings that cost $200+ per incident
No built-in video conferencing (use Zoom, Google Meet, or similar)
Based on hands-on testing of 5 tools against criteria including calendar usability, conflict prevention, and more.
Set up your scheduling software software in 15 minutes
Free core plan—no credit card, no commitment. See why we ranked #1.
Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
January 28, 2026
Migration Data
Based on actual customer migrations from Scheduling Software to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.